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SUCCESS STORIES

Automating Master Data Synchronisation for KraussMaffei

2022

June

Challenge

KraussMaffei aimed to enhance the efficiency of their sales and order processes by automating the distribution of essential master data across various departments. They needed a solution that could populate key information from their central systems into SharePoint lists and libraries, ensuring data consistency and read-only access for end-users. Eliminating manual data entry was crucial to reduce errors and improve productivity.

KraussMaffei Technologies GmbH

Manufacturing

Automating Master Data Synchronisation for KraussMaffei

Munich, Germany

KraussMaffei, based in Munich, Germany, is a leading manufacturer specializing in advanced machinery for plastic and rubber processing. Known for their innovative solutions and commitment to quality, they serve a wide range of industries, enhancing efficiency and productivity through cutting-edge technology.

Solution

We developed an automated process leveraging Microsoft Power Automate and SharePoint to meet KraussMaffei’s requirements. The solution included:


  • Automated Data Synchronisation:

    • Created workflows to automatically synchronise master data from central systems to specific SharePoint lists and document libraries across different teams and departments.

    • Ensured that updates in the central systems were reflected in real-time, maintaining up-to-date information company-wide.


  • Read-Only Data Access:

    • Configured the synchronised data to be accessible in a read-only format, preserving data integrity and preventing unintended modifications by end-users.


  • Dynamic Document Set Creation:

    • Implemented automatic generation of document sets for each new sales opportunity or order in the designated SharePoint libraries.

    • Included standard document templates within these sets to streamline documentation processes.


  • Central Configuration Management:

    • Developed a centralised configuration system within SharePoint, allowing easy management and extension of target lists and libraries for data distribution.

    • Provided the flexibility to add new targets without extensive redevelopment.

Outcome

The implementation of automated master data synchronisation significantly improved productivity across KraussMaffei’s sales and manufacturing departments. By reducing manual data entry and ensuring consistent, up-to-date information was readily available, the company streamlined operations and enhanced overall efficiency. The solution offered scalability and adaptability, enabling KraussMaffei to respond swiftly to future needs and continue optimising their business processes.

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